One platform, every location
Plants, showrooms and regional offices. Each location manages its spaces independently while leadership retains an aggregated view.
NEW Enterprise extension to the AppReception ecosystem
Spaces booked,
visits managed.
Software for booking workplace spaces and managing visitors
The SaaS platform that brings meeting rooms, showrooms and every workplace space together—with your domain, your brand colors and a reception team that already knows who’s coming.
Professional experience
for every visitor
Security and compliance
GDPR by design
Integrations and automation
without complexity
Data and reports
for better decisions
Multi-site
one platform for every location
White label
your domain and your brand
AppReception sync
real-time reception updates
WHAT IS APPMEETINGRESERVATION
One platform,
One platform,
all your spaces.
Meeting rooms, showrooms, labs and training rooms: every workplace space that deserves a structured booking process comes together in AppMeetingReservation. Organize, invite and monitor from one system. No more scattered calendars, spreadsheets or phone calls—just an elegant platform built for organizations that treat visits and guests as part of their business.
Talk to an expert100%
Centralized
One system, every space.
−60%
Time saved
Greater efficiency from booking to reception.
100%
Compliant
GDPR by design and data security.
24/7
Real-time insights
Reports and dashboards for faster decisions.
FEATURES
Every detail, exactly where it belongs.
Six pillars that turn space management from an operating cost into a competitive advantage.
The right invitation for every guest
Public links for open events, named invitations for delegations and full registration for VIPs. Three methods, one click.
Your brand, not ours
Your custom domain, logo, colors and email sender. To your guests, it is your platform.
Reception is ready
Confirmed bookings reach AppReception automatically, with badges, access details and a smooth welcome from the first point of contact.
The right people, at the right time
Configure who is notified, when and how. Catering receives the refreshment request, facilities receives setup details and the host receives confirmation. Everything is automatic.
Data-driven decisions
Utilization rates, no-shows and rankings of the most requested spaces show what works, what does not, and where to invest or scale back.
HOW IT WORKS
From booking to welcome,
From booking to welcome,
in four steps.
-
01
Configure
Define locations, spaces, visitor types and notification rules. Just once.
-
02
Book
A guided wizard in a few steps: space, date, attendees and invitation method. Recurring bookings arrive in Release 2.
-
03
Invite
Guests receive an email, an ICS file and a QR code. Reception is already in sync.
-
04
Welcome
QR code check-in, tracked attendance and data ready for monthly analytics.
Ready to transform the way you manage your spaces?
Talk to an expert and see AppMeetingReservation in action.
PRODUCT VISION
A product that grows with you.
Three progressive releases, from the operational core to advanced integrations. You know what is available today and what is coming next.
RELEASE 1
The operational platform
Everything you need to get started: bookings, invitations, notifications, scheduled downtime, AppReception integration and your own branding.
- Multiple locations and spaces
- Three invitation methods
- Configurable notifications
- AppReception sync
- Complete white-label experience
RELEASE 2
Coordination and analytics
Bring colleagues into the booking process, manage recurring appointments with ease and understand the numbers behind your operations.
- Internal attendees with RSVP
- Recurring bookings
- KPI dashboards
- Usage rankings and trends
RELEASE 3
Integrations and automation
Approve restricted spaces, synchronize with business calendars and add tablet displays outside meeting rooms.
- Approval workflows
- Google Calendar and Outlook sync
- Tablet page for each room
- Mobile QR scanning
Start when the time is right and grow with the product. No disruptive upgrades, no reconfiguration.
Request a demo
FAQ
Frequently asked questions
AppMeetingReservation sends confirmed bookings to AppReception automatically. Reception already has each guest’s name, time, room and QR code. No duplicate entry and no surprises.
Yes. The platform is completely white label: your custom domain, such as bookings.yourcompany.com, your logo, brand colors and email sender. Guests never see our brand.
Yes. Each location has its own time zone, spaces and hosts. Leadership sees the complete picture while local teams manage independently.
Each user sees and manages only what falls within their scope: a location, a single room or a group of resources. Permissions are configured by group and revoked immediately. It is designed for complex, multi-level organizations too.
Yes. Every action is logged, the anonymization period for personal data is configurable, customer data is fully isolated, and hosting is located in Europe.
It depends on the complexity of your organization. A few weeks are generally enough to configure locations, spaces and visit types, with our team supporting you throughout setup.
GET IN TOUCH
Ready to take back control of your spaces?
Tell us about your needs: we’ll show you how AppMeetingReservation works for your organization. Free demo, no commitment.
We process your data in accordance with the GDPR. No spam.
AppMeetingReservation is part of the DigiBite ecosystem.